Bidding
- Correspondence with the International
Organisation calling for bids
- Preparation of bid material
- Promotional campaign among voting delegates
- Liaising with government and other public
authorities to guarantee support of the bid
Project Management
Monthly reporting & budget
monitoring
o Venue management
•
Selection
of the appropriate venue
•
Handling
of contracts and financial management
•
Design
of floor plans
•
Venue
set up and signage
•
Security
services
•
A/V
support and interpretation systems
o Programme handling
services
•
Drafting of the congress
programme in cooperation with the Organising Committee
•
Correspondence
with speakers
•
On-line
management of the congress abstracts
•
Preparation
and production of the abstract book
•
On-site
support to speakers and authors
o Registration services
•
Handling
of registration applications
•
Preparation
of participants’ badges and material
•
Preparation
of participants’ lists
•
On-site
registration management
o Marketing and
communication
•
Design
of tailor-made promotional campaigns for each congress
•
Selection
of target groups
•
Mailing
list management
•
Production
of promotional tools
•
Print
advertising
•
Promotion
during other events
•
Online
marketing
•
Media
coverage
•
Benchmarking
and evaluation reports
•
Design
& management of congress websites
o Printed material
Design and production of:
•
First
announcements
•
Posters
•
Preliminary
programme , final programme, programme at a glance
•
Book of
abstracts
•
Commemorative
books
•
Badges,
coupons etc
•
Congress
newspaper
o Sponsorships and
Exhibitions
•
Design
of sponsorships’ strategy
•
Development
of potential sponsors’ and exhibitors’ lists
•
Preparation
of sponsors’ brochure and exhibitors’ manual
•
Correspondence/
Follow up with potential sponsors and exhibitors
•
Administration
of agreements, payments, invoicing etc with sponsors and exhibitors
•
Design
and implementation of exhibition architectural plans and constructions
•
On-site
support for sponsors and exhibitors
o VIP services
•
Correspondence
with VIPs
•
Organisation
of VIP travel, transportation and accommodation
•
Preparation
of material for VIP packages
•
Preparation
of VIPs agendas and schedules
•
Meet
& assist services at the airport
•
On-site
support
o Hospitality
•
Room
block reservations and contracts with hotels
•
Handling
of individual and group accommodation applications
•
Organisation
of ground transportation services
•
Air-tickets
reservations
•
Organisation
of tours, dinners and social events
•
Organisation
of tailor made events
•
On-site
support through hospitality desks
•
Meet
& assist services at the airport
o Corporate Social
Responsibility
•
Design
of congress “green” profile & stakeholders’ engagement
•
Carbon
offsetting initiatives
•
Fundraising
initiatives to provide support to NGOs & charities
•
Development
of social awareness campaigns
Added value
•
18
years of proven experience in professional congress organising
•
Exclusive
INCON partner in Greece
•
Global
strategic partnerships with International Publishing Houses
•
Global
partnership network
•
State-of-the-art
technology systems
•
Competent
project teams
•
One-stop-shop
for:
− Conference producing
& development
− Association management
− Bidding for conferences
− Professional congress
organising
− Destination & Events
management
− Hospitality services
− Strategy &
communication
